Clerks Department

CLERKS DEPARTMENT
Catherine Shaughnessy, Township Clerk

CONTACT INFORMATION:
Phone: 248-451-4848 Fax: 248-682-3788
Monday through Friday 8:00 a.m. to 4:30 p.m.
2nd Wednesday of the month 8:00 a.m. to 7:00 p.m.

Important Information regarding Passports

New 10-05-09

Resolution Regarding Community Event Police and Fire Department Fee Waivers

Township Board Meetings begin at 7:00 p.m. beginning January 2007

Clerks Department Overview
Staff
Services Provided
Frequently Asked Questions
Licensing/Permits
Department Forms
Additional Information
Related Links

CLERKS DEPARTMENT OVERVIEW

The Township Clerk is the custodian of the Township's corporate seal and all official documents, bonds, files and records. The Clerk prepares agendas and keeps records of all Township Board meeting proceedings, resolutions, contracts and ordinances. She issues ice cream vendor, sanitation hauler, landscape/fertilizer and massage licenses issued by the Township. She also provides garage sale permits and signs, sells Township maps, and oversees the Township's liability insurance, inventory, legal billings, purchase orders and the Finance Department.
Additionally, the Township Clerk is responsible for conducting all Township, County, State, Federal and School Elections held in West Bloomfield Township and for voter registration and establishment of additional voter precincts when necessary. The Clerk is also the Chairman of the Township Election Commission and responsible for tallying votes on election night and submitting all finalized records and results to Oakland County.

STAFF DIRECTORY (248-451-4848)

Gloria Kling, Deputy Clerk
Lisa Stoner, Executive Assistant/Office Manager
Paula Cummings, Sr. Data Processor/Election Coordinator
Patricia Hicks, Sr. Clerk/Recording Secretary
Elizabeth Hyland, Sr. Recording Secretary/Election Assistant
Sandra McGill, Sr. Clerk/Recording Secretary
Carol Secord, Sr. Clerk/Typist
Anita Freudigman, Payroll & Benefit Coordinator
Diana Karpov, Accountant
Lisa Kozora, Accounts Payable Specialist
Sharon Million, Senior Bookkeeper
Nancy Savickas, Accountant

DEPARTMENT SERVICES

Passport Information, Passport Hours
Provides and dispenses agendas, synopses, minutes and related materials, ordinances, budgets and audits.
Notarizes documents
Freedom of Information requests & certifications of same (click here for FOIA request form and fees) (click here for FOIA Cost Procedures and Guidelines)
Updates and distributes Directory of Government
Voter registration assistance and cancellations
Resolutions and Proclamations
Sells various Township Maps (school & precinct)
Updates and provides list of Subdivision Homeowners Associations
Goose roundup processing
Assists subdivisions with entrance light process
Process Traffic Control on Private Roads
Administers the Township Noxious weed program
Bid proposals
Liability insurance
Building inventory
Hiring and training of election inspectors

FREQUENTLY ASKED QUESTIONS

How do I register to vote?
Registrations are taken at the Clerk’s Office during regular business hours. You may also register to vote at any Secretary of State Office in Michigan.

Where do I vote?

Contact the Clerk's Office (248-451-4848) or the Michigan Voter Information Center at michigan.gov/vote, the Secretary of State's Online Website. There is also a feature that will allow you to view your own sample ballot.

How do I obtain an absentee ballot? Those who qualify and have asked to be on our "permanent" absent voter list are automatically mailed an application for absentee ballot 75 days before an election. Qualifications for permanent status include those 60 and older and those who are disabled.

Other qualifications for requesting a ballot are: unable to vote without assistance at the polls, expecting to be out of town on election day, jail awaiting arraignment or trial, unable to attend the polls due to religious reasons, or appointed to work as an election inspector in a precinct outside of your precinct of residence. If you would like an absentee ballot, you can call the Clerk's Office (248-451-4848) to have an application mailed to you or fill out the Absentee Ballot Application (see Department Forms below) and return by mail, fax, or deliver to the Clerk's Office as stated on the bottom of the form. Yes, you can use the Township Drop Box next to the Postal Box at Town Hall 24 hours a day, 7 days a week.

When does the Township Board meet?
Township Board normally meets the 1st and 3rd Monday of the month at 7:00 p.m (Note new time beginning January 2007) at Township Hall. Meetings are also listed on the Township Web Site Calendar. Regular meetings are cablecast live on Channel 15.

Can I get a document notarized at the Clerks office?
The Clerk’s office staff will notarize documents for $7.00 a signature. You must bring the entire document, unsigned along with your driver’s license to the Clerk’s office during regular business hours.

How would I access the Oakland County website?
www.oakgov.com

How do I obtain information about starting a Small Business?

http://www.oakgov.com/services_index/business/index.html

How do I obtain a garage sale permit?
Garage sale permits can be obtained by coming into our office during regular business hours. We will need your name, address, phone number and dates of the sale. We will also need to get a copy of your drivers license. The fee is $5.00 for the permit with one free sign, and $1.00 for one additional sign. There is a limit of 2 signs per sale. You can have your sale for three consecutive days, twice a year.

LICENSING/PERMITS

Coin Operated Amusement Devices
Fertilizer Licenses
Fireworks permits
Garage Sale permits with signs
Going Out of Business Permits
Ice Cream Vendor Licensing
Massage Permits
Outdoor Gatherings Permits/Banners over the Road/Parade Permits
Sanitation Hauler Licensing
Solicitor Licenses
Used Car Lot Permits
Small Business Licensing, contact Oakland County

http://www.oakgov.com/services_index/business/index.html

DEPARTMENT FORMS

Application for Absent Voter's Ballot

Application to work as an Election Inspector
Boards & Commissions Application
Fertilizer Application

Freedom of Information Act (FOIA) Request Form and Fees

Going Out of Business Application $50 Fee
Parade Permit/Outdoor Gathering Form

Precinct Locations

West Bloomfield Precinct Maps
Solicitor Form

ADDITIONAL INFORMATION

Persons wishing to bring matters before the Township Board must submit a request in writing, Attn: Catherine Shaughnessy, Township Clerk, at least 10 days prior to the meeting at which they wish to appear.
Any qualified, registered elector in Oakland County may apply to work as an election inspector. Applications are available in the Clerk's Office or can be downloaded. Inspectors receive $135.00 per election day and $20.00 for training class.
To register to vote, you must be a citizen of the United States, at least 18 years of age on or before the election day, a resident of Michigan at least thirty (30) days and a resident of West Bloomfield on or before the 30th day prior to the election.

2010 ELECTIONS

August 3, 2010 Primary Election

November 2, 2010 General Election

West Bloomfield Polling Locations

West Bloomfield Precinct Map